When we send an email via a provider, such
as Gmail or Outlook, in the “To” field we enter the email of the recipient that
we want to send our mail. However, as we know, we can put more than one
recipient, but still sent it once. Here is a comprehensive guide on how to do
it right.
With an email, recipients of a message are
specified using addresses in any of these three (3) fields, according with the “Standard
for the Format of ARPA Network Text messages” (obsolete RFC #733) (November 21,
1977):
a) “To:” Send
mail to primary recipients.
b) “Cc:” Send a
carbon copy to secondary recipients.
c) “Bcc:” Blind
carbon copy to tertiary recipients.
The primary and secondary recipients cannot
see the tertiary recipients. Depending on email provider and software, the
tertiary recipients may only see their own email address in Bcc, or they may
see the email addresses of all primary and secondary recipients.
Blind carbon copy (Bcc) allows the sender of
a message to conceal the recipient entered in the field from the other recipients.
Nowadays, it is common practice to use the “Bcc:” field when addressing a long
list of recipients, or a list of recipients who should not (necessarily) see
each other, e.g. in advertisement mailing lists, or corporate document shares.
Also, “Bcc” is used to prevent an accidental
“Reply All” from sending a reply intended for only the originator of the
message to the entire recipient list. However, both “Bcc” and “Cc” options are
useful in terms of preventing the spread of computer viruses, spam, and malware
by avoiding the accumulation of block-list email addresses available to all
recipients.
Finally, be aware that in some cases, the
use of blind carbon copy may be viewed as partly unethical. We must use it only
when required and avoid any conflicts between individuals during this
communication channels. For this reason, it is better to separately forward the
original email.
Note:
ARPA, Advanced
Research Projects Agency
RFC: Request of
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